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District Bylaws Part 2

ARTICLE VII
Committees

Section 1. Standing committees of the District Board of Officers shall be as follows:

  1. The Membership Development and Education committee shall cooperate with all of the clubs in this District to assist them in the maintenance of an adequate membership of appropriate standards, in the proper education and induction of new members, in the utilization of all members, in the development and attainment of Minimum Membership Requirements, and in the promotion of the concept of regular attendance at club meetings.
  2. The K Family Relations committee shall work to improve the relationship between all Kiwanis and Kiwanis sponsored organizations. It shall be responsible for developing projects and educational programs to expand and strengthen the bonds between these organizations.
  3. The District convention committee shall be responsible for the planning and execution of the annual district convention.
  4. The Fall Training Conference committee shall be responsible for the planning and execution of the annual district fall training conference.
  5. The Service committee shall be responsible for the planning and execution of any District level service programs as designated by the governor.

Section 2. Standing committee chairs’ attendance at district board meetings shall only be required when requested by the governor and/or District Board of Officers. All committee chairs shall be required to submit written reports of their work to the District Board when they meet. Specific directives for each committee shall be provided by the governor and the District Board of Officers. Standing committee chairs shall be appointed by the governor and approved by the District Board of Officers.

Section 3. Special committees can be appointed by the governor, pending the district administrator's approval, and approved by the District Board of Officers. Special committees must have specific directives to follow and shall expire at the end of the administrative year or until such time as the governor determines that they have fulfilled their purpose. Chairs for special committees shall be appointed by the governor and approved by the District Board of Officers. Special committee chairs have no voting rights and shall make a report to the District Board upon the governor's request. Special committee chairs shall participate in district board training sessions and meetings upon the request of the governor and district administrator.

Section 4. Committee members, sub-committees and their chairs may be appointed by the committee chair at the direction of the governor without objection from the governor or district administrator. Sub-committees shall be considered and extension of the standing or special committee from which it was created.

ARTICLE VIII
Conventions

Section 1. The annual convention of the district shall be held at the time and place mutually agreed upon by the District Board of Officers, the district administrator, the sponsoring Kiwanis District Board of Trustees, and the Board of Trustees of Circle K International. The dates and site of the convention shall be submitted to the administrator of Circle K International not less than sixty (60) days prior to the proposed convention dates. The International administrator, action for the International board of trustees, may approve the dates and site.

Section 2. The governor shall appoint a Credential Committee and an Elections Committee, and such other committees as may be necessary for the conduct of said convention, each to consist of active members in Circle K clubs of the district.

Section 3. The Secretary shall mail to each club, the District Board of Officers, the international administrator, the Kiwanis district governor, the Kiwanis district secretary, the Key Club district governor, and the Kiwin's district governor an official call to the annual convention not less than thirty (30) days prior to the dates of the convention.

Section 4. The District Board of Officers shall have full supervision and management of all conventions, in consultation with the district administrator. The Kiwanis district office shall handle any contractual arrangements necessary for the district convention.

Section 5. Each member club within the district and in good standing shall be entitled to two (2) delegates, and two (2) alternates at the district convention. The delegates and their alternatives shall be active members in good standing of the chartered clubs they represent. The governor and other elected District officers shall be delegates at large atnd the district convention. International officers shall not be considered delegates unless certified as representatives of their home club within the district.

Section 6. Each accredited delegate shall be entitled to vote on each question submitted at any convention. There shall be no voting by proxy.

Section 7. In the absence of the governor from any convention of the district, the District Board of Officers shall designate a member of the district Board of Officers to act as presiding officer of the convention.

Section 8. A quorum for any convention of the District shall be the official delegates present and representing not less than one half (1/2) of the total member clubs in good standing within the district.

Section 9. Each district conventions program shall include the following:

  1. An address by the governor of the sponsoring Kiwanis district or a representative;
  2. An address by the governor of the Key club district or a representative;
  3. An address by the governor of the Kiwin's district or a representative;
  4. An address by the International representative(s) in attendance;
  5. Workshops for the purpose of motivating and educating the membership, training newly elected club officers, leadership development, increasing awareness of International theme and emphasis areas, and increasing service activities;
  6. Nomination and election of officers for the upcoming year;
  7. Installation of the newly elected district officers;
  8. A presentation promoting attendance at the upcoming international convention;
  9. Presentation of club and district awards.

Section 10. The secretary shall submit a report of the convention as outlined in the Circle K International Bylaws.

ARTICLE IX
Vacancies in office between Conventions

Section 1. In the event of a vacancy in the office of governor, a qualified member of a club in good standing with the district and Circle K International shall be elected by the District Board of Officers to serve for the remainder of the unexpired term. Such action shall be communicated by the secretary in writing to the international administrator. In any year in which the district convention is not held, the District Board of Officers shall elect a qualified member of a club in good standing to serve for the upcoming administrative year.

Section 2. In the event of a vacancy in the offices of secretary or treasurer, the governor shall, with approval of the District Board of Officers, appoint a qualified member of a club in good standing with the district and Circle K International to serve for the remainder of the unexpired term. Each member of the District Board of Officers must submit their written approval to the Circle K district secretary within fourteen (14) days of the appointment to the Circle K district secretary must send confirmation of the appointment to the Circle K District Board of Officers, Kiwanis district secretary, the district administrator, and the Circle K international administrator within ten (10) days.

Section 3. In the event of a vacancy in the office of lieutenant governor, the governor shall, with approval of the District Board of Officers, appoint a qualified member of a club, in the same division, to serve for the remainder of the unexpired term. Each member of the District Board of Officers must submit their written approval to the Circle K district secretary within fourteen (14) days of the appointment. The Circle K district secretary must send confirmation of the appointment to the Circle K District Board of Officers, Kiwanis district secretary, the district administrator, and the Circle K International administrator within ten (10) days.

ARTICLE X
Revenue

Section 1. Each member club shall pay to the Cal-Nev-Ha district annual dues of nine dollars ($9.00 U.S.) for every active member, except honorary members.   New members joining existing clubs between April 15 and September 30 shall pay the sum of four dollars and fifty cents ($4.50 U.S.). Members of new clubs chartered during the administrative year shall have their district dues waived for that administrative year. The amount of the District dues shall be determined by a two thirds (2/3) vote of all delegates at the District convention. In no case shall the District dues exceed ten dollars ($10.00 U.S>) per annum per member.

Section 2. Assessments in excess of the annual dues may be made only upon a two thirds (2/3> vote of all delegates attending the district convention, or by a two third (2/3) vote of all clubs in the district between conventions and must be approved by the Kiwanis District Board and the Circle K International Board.

Section 3. The Kiwanis District office shall be the official depository for the Circle K district.

Section 4. Each check should carry the signature of an individual designated by the Kiwanis district office.

Section 5. Revenue may be derived from other sources in such a manner as may be determined by the District Board of Officers. The district shall never sponsor or participate in any manner in a lottery, raffle, drawing or game of chance in connection with any fund raising activity unless the district has received the prior approval of the sponsoring Kiwanis Board of Trustees. Such approval so granted does not constitute official endorsement of such activities by Circle K International or by Kiwanis International. Any lottery, raffle, drawing, or game of chance so approved must not contravene any laws, mores, customs, or traditions of the country, state or province in which the fund raising activity is to be held. The district shall not directly or indirectly engage in any activity which may impugn or reflect unfavorably on the good name of Circle K or Kiwanis.

ARTICLE XI
Parliamentary Authority

Section 1. The latest edition of "Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically designated in these bylaws or in the Constitution and Bylaws of Circle K International.

Article XII - Onwards

District Bylaws Part 2