Sunspot Sunday #19 | November District Board Meeting

Oh, here’s the tea CNH!

This week’s Sunspot gives you a breakdown of the November District Board Meeting that was held (1) week ago today! This board meeting had a variety of topics that were discussed – ranging from a Chair Appointment to our upcoming District Large Scale Service Project!

Don’t know what a District Board Meeting is? Check out this TLDR from LAST DBM Recap:

Now you might be wondering, what is a District Board Meeting (DBM)? As per CNH District Bylaws, DBMs are: open to the general membership, occur a minimum of five times per term. Continually, these meetings convene to discuss major proposals, policies, and decisions that pertain to various aspects of the CNH District.
Although the only voting members at DBMs are Elected District Board of Officers (ie. District Governor, District Secretary, District Treasurer, Lieutenant Governors), they were elected to represent YOU, and ensure that the concerns of the division and district are heard. I encourage each of you to review the DBM packets (which are sent out to Club & Divisional Leadership) before each meeting and ensure that your concerns are heard by the District, regarding any of the items that are on the agenda for the meeting. The CNH District encourages members to reach out to District Officers to ensure any questions, comments, or concerns are being heard and put into consideration by the voting officers during DBMs.

For the November District Board Meeting the District Board went over a wide variety of topics, so be sure to check out summaries & impacts below!

To view the November District Board Meeting Packet

To attend the FUTURE District Board Meetings, contact your Club Officers, Divisional LTG, or the District Secretary

Approval of 2020-2021 Communications & Marketing Chair

Proposed By Katherine Hoang

Summary: Katherine Thy Hoang, District Governor, proposed the appointment of Joey Duong for the position of District Communications & Marketing Chair for the 2020-2021 Term.

Additional Notes: N/A

Questions, Comments, Concerns: Katherine Thy Hoang (governor@cnhcirclek.org)

Item(s) for Approval: Passed

Adoption of 2020-2021 District Board Goals

Proposed By Katherine Thy Hoang

Summary: Katherine Thy Hoang, District Governor, proposed the adoption of the 2020-2021 CNH District Goals.

Additional Notes: N/A

Questions, Comments, Concerns: Katherine Thy Hoang (governor@cnhcirclek.org)

Item(s) for Approval: Tabled

CNH District Professional Development Conference

Proposed By Amy Bryant

Summary: Amy Bryant, District Membership Development & Education Chair, proposes the establishment of the CNH District Professional Development Conference 2021.

Additional Notes:

January 25th – 31st | Zoom | 8-9PM
Webinars will be recorded and posted to YouTube post-event.
Focus on Professional Development and networking

Questions, Comments, Concerns: Amy Bryant (mde@cnhcirclek.org)

Item(s) for Approval: Passed

CNH Service Unity Weekend

Proposed By Kim Hinojos

Summary: Kim Hinojos, District Service Chair, proposes the establishment of a weekend-long social media challenge, focused on promoting service through January 2021.

Additional Notes:

January 15th – January 17th
Social Media Challenges
- Day 1 – Flashback Friday
- Day 2 – Service Saturday
- Day 3 – Sunny Sunday
Budget: $24.99 for Raffle Prizes

Questions, Comments, Concerns: Kim Hinojos (service@cnhcirclek.org)

Item(s) for Approval: Passed

District Operating Procedures: Division Boundaries

Proposed By Nicolas Wright

Summary: Nicolas Wright, District Club Building & Revitalization Chair, proposed changes to the District Operating Procedures to reflect Divisional Boundary Changes that align with the CNH Kiwanis District procedures.

Additional Notes:

Item #1 | Revise Lines 230 – 239
- 233 | Magic Kingdom —> Citrus Name Change
- 234 | Desert Oasis removes Division 6 and includes portions of Division 15 (Jurupa Valley, Norco, and Riverside)
- 235 | Foothill lost parts of Division 15 (that are apart of Desert Oasis)
- 246 | Golden Gate adds parts of Division 34 (San Francisco, South San Francisco)

Questions, Comments, Concerns: Nicolas Wright (cbr@cnhcirclek.org)

Item(s) for Approval: Passed

District Operating Procedures: Satellite Clubs

Proposed By Nicolas Wright

Summary: Nicolas Wright, District Club Building & Revitalization Chair, the proposed addition of lines to the District Operating Procedures, that focus on Satellite Club Procedures.

Additional Notes:

Adds lines 1100 through 1110.7 under section 1100 Satellite Clubs

Questions, Comments, Concerns: Nicolas Wright (cbr@cnhcirclek.org)

Item(s) for Approval: Passed

Amendments to the District Operating Procedures (Part 1)

Proposed By Kim Hinojos, Jeevan Bhullar &, Hyun Jin Kim

Summary: Kim Hinojos, District Service Chair, Jeevan Bhullar, District Service Committee Northern EA, and Hyun Jin Kim, District Service Committee Southern EA, proposed edits to the District Operating Procedures that encompass Reorganization of Service Definitions, Update to Service Definitions, & Service Administration Hours.

Additional Notes:

Item #1 | Reorganizing Service Definitions
- Reorganize definitions to the following:
  - 901 Service Hour Definition
  - 902 International Policy Code
  - 910 Single Service Definition
  - 920 Service Fundraiser
  - 930 Service Administration Hours
- Item #2 | Updating Service Definitions
  - Various edits to the definitions defining service – see Board Meeting Packet for specifics
- Item #3 | Updating Service Planning & Administration Definitions
  - Various edits to the definitions – see Board Meeting Packet for specifics

Questions, Comments, Concerns: Kim Hinojos (service@cnhcirclek.org)

Item(s) for Approval: Passed

Amendments to the District Operating Procedures (Part 2)

Proposed By Ryan Tan

Summary: Ryan Tan, District Secretary, proposed various edits to the District Operating Procedures.

Additional Notes:

Item 1: District Operating Procedures: Revision of Section 341.9
- Excludes FiFun & Laws & Regulations Committees from 341.9 discussing committee chair appointments.
Item 2: District Operating Procedures: Revision of Section 342.4
- Removes Publications Editor from officers who receive complete lists of officer names and addresses
Item 3: District Operating Procedures: Revision of Section 610
- Remove the clause stating that sponsoring Kiwanis Club members should be present at EVERY club and board meeting of a Circle K Club.
Item 4: District Operating Procedures: Removal of Section 620
- Remove Publications Editor from recipients of the Monthly Report form, and changes language that allows the District Secretary to assess the best form of a collection of Monthly Report Forms.
Item 5: District Operating Procedures: Revision of Section 645
- Removes Policy Code 645 that restricts the types of fundraising is allowed for a club.
Item 6: District Operating Procedures: Revision of Section 467
- Sets a deadline for resolutions to be considered by the House of Delegates to ’30 Days before District Convention’.
Item 7: District Operating Procedures: Revision of Section 643
- Changes in language that encompasses a wider audience regarding pressured fundraising (not limited to just Kiwanis Members).
Item 8: District Operating Procedures: Revision of Section 1020
- Changes titles to be inclusive to non-gendered titles.
Item 9: District Operating Procedures: Removal of Section 342.6
- Removes the requirements of LTGs to send newsletters to Club Members & Officers of the division they serve.
Item 10: District Operating Procedures: Removal of Section 465.1
- Sets the Elections chair to be the Executive Assistant of the Laws & Regulations Committee, or a qualified individual up to the discretion of the District Board, with approval by the Governor.
Item 11: District Operating Procedures: Addition of Section 354
- Adds section 345 to allow a special closed session meeting before DOTC to appoint the District Governors Appointments.
Item 12: District Operating Procedures: Addition of Table of Contents
- Adds a table of contents to the District Operating Procedures.
Item 13: District Operating Procedures: Addition of Section 365-365.2
- Adds lines 365 – 365.2 that define the Divisional Leadership Team in the District Operating Procedures.

Questions, Comments, Concerns: Ryan Tan (secretary@cnhcirclek.org)

Item(s) for Approval: Passed

Formation of Satellite Club: CSU Maritime Academy

Proposed By Nicolas Wright

Summary: Nicolas Wright, District Club Building & Revitalization Chair, proposed the establishment of the CSU Maritime Academy Satellite Club, which UC Berkeley will serve as the host club.

Additional Notes:

Satellite Club: A subsidiary of an already active Circle K Club
CSU Maritime Academy will have a two-year limit before they must charter as an official Circle K Club, this will be beneficial as a start of a club during a global pandemic, provide experience to the satellite club (CSU Maritime Academy) within Circle K, and will not require the Satellite to pay dues.
The satellite will not be able to have an elected board, determine membership dues, and will not count as membership toward the host club (for awards or active status).

Questions, Comments, Concerns: Nicolas Wright (cbr@cnhcirclek.org)

Item(s) for Approval: Passed

District Large Scale Service Project: Online

Proposed By Kim Hinojos, Hyun Jin Kim, Jeevan Bhullar & Aerrow Cruz

Summary: Kim Hinojos, District Service Chair & Hyun Jin Kim, District Service Committee Southern Executive Assistant & Jeevan Bhullar, District Service Committee Northern Executive Assistant & Aerrow Cruz, DLSSP Vegas Chair, proposed the establishment of the Online District Large Scale Service Project for the 2020-2021 term.

Additional Notes:

February 21st, 2021 | 1 – 8PM PST
If ALL in-person DLSSP events are canceled, it will be moved to February 6th, 2021 from 1 – 8 PM PST
If SOME in-person DLSSP events are canceled, it will be moved to the first available Saturday/Sunday
Service Projects have both a main and alternative project in case certain materials are not available.

Questions, Comments, Concerns: Kim Hinojos (service@cnhcirclek.org)

Item(s) for Approval: Passed

District Large Scale Service Project: In-Person

Proposed By District Service Committee Members

Summary: Various District Service Committee Members proposed in-person that would include the following locations: Sacramento, East Bay, Ontario, Simi Valley, Las Vegas.

Additional Notes: N/A

Questions, Comments, Concerns: Kim Hinojos (service@cnhcirclek.org)

Item(s) for Approval: Withdrawn

District Large Scale Service Project: Budget

Proposed By Kim Hinojos, Hyun Jin Kim & Jeevan Bhullar

Summary: Kim Hinojos, District Service Chair, Jeevan Bhullar, District Service Committee Northern EA, and Hyun Jin Kim, District Service Committee Southern EA, proposed the budget(s) for the DLSSP Events, Including Online & (5) In-Person Events

Additional Notes: N/A

Questions, Comments, Concerns: Kim Hinojos (service@cnhcirclek.org)

Item(s) for Approval:

Item #1 | In-Person DLSSP Events
- Withdrawn
Item #2 | Online DLSSP Event
- Approved

CNH District Awards

Proposed By David Su

Summary: Davis Su, District Member Recognition Chair, proposed edits to the existing District Awards, with the removal of Scrapbook Awards, and the addition of the “Outstanding Divisional Leadership Team Member” Award.

Additional Notes:

Various Edits were made to the following awards – See Board Meeting Packet for specifics
- Outstanding District Committee Member
- Don Hull Distinguished Kiwanis Family Relations
- Distinguished Treasurer
- Outstanding Club Media
- Distinguished Divisional Excellence

Questions, Comments, Concerns: Text

Item(s) for Approval: Passed

We hope this little quick guide helped you through understanding the process of a District Board Meeting, and we can’t wait to see you at the next one!

Yours in Passion & Service

Aaron Piña

[He/She/They/Usted]

20/21 External Relations Chair

aaronpina00@gmail.com